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Participants

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Participants determine their level of participation by considering how worthwhile they believe the project is. The measure of "worthwhile" stems from many sources: an individual set of values* , making a difference, fulfilling a position, accomplishing a task, serving a cause, or doing a job.

Sometimes, individuals or entities will sacrifice a great deal for the process if they believe it is worthwhile to do so. Participants are the most important resource --without them, nothing happens.

A core team is usually formed to handle the bulk of the data gathering and analysis, while other participants may have a more sporadic role--commenting at certain key points, providing data, etc. The core team needs to maintain contact with other participants, particularly decisionmakers , to ensure that everyone is kept fully informed and that concerns are heard.


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Keeping track of who is involved to what level can help participants still feel like a part of the process.

To do this, you might use a participation map. Draw a map showing outer and inner layers to represent levels of participation (from passively interested to actively involved). Then mark who is where on the map:

Levels of participation


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Accepting and fulfilling roles are up to the group or individual. If one person doesn't fulfill a role or responsibility , then another may need to step in and do so.

Recognize the various expectations at the various levels of participation:

Level of Participation

Expectations

Not interested

Process seems credible

Uninvolved

Easy access to information

Passively interested

Read, think about information

Somewhat active

Easy way to comment, Discuss, comment

Process and solution are understandable

Occasionally active

Concerns are answered

Attend events, comment

Actively involved

Provide substantive input

Have influence

Core team

Work will be appreciated

Commitment to solve problem

 


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Note: These files were developed and were originally hosted at the Bureau of Reclamation, United States Department of the Interior.
I am hosting this as an archive. Contact Deena Larsen (deenalarsen AT yahoo.com) for further information.