I set up the orange juice and donuts, carefully arranging the baker's brailled card to show which kinds are where on the marked case, so people can find what they want without groping. Jim, the team leader, brings the coffee in and we find a spare outlet. It's a small room, and we'll have a bit of a squeeze to get everyone in, but we don't have the money for larger rooms here. Jim worries about the space a bit until I tell him that nothing will be helped by his worries.
I go around to make sure that the noters built into the table are booted up and connected to the master brailler so everyone can follow the notes and add their comments. We even have extra styluses. Government offices usually don't have the latest equipment, and I want the lawyers, particularly Ken, to be a little impressed at our new peer working system. Granted, it isn't the smooth raised bumps Ken has at his oversize meeting room in Sacramento, with the false marble sets or even the nice additions of Indian fine grained silk at the edges, but it works ok. I could even make a case for our master brailler's clean smooth lines and readability--I could tell him just how functionality supercedes the frivolities of luxury.
I quickly make some notes on the master brailler and go to the furthest corner of the table to make sure that the touch screen is readable and braillable from anywhere in the room. Everything works fine.